Subscribe

Subscribe to our e-newsletter mailing list to keep up with NCCCO news and industry headlines.

NCCCO EMPLOYMENT OPPORTUNITIES

Position Title: Meetings Coordinator

Reports to: Certification Manager
Job Type: Full-time
Location: Fairfax, VA
FLSA Status: Non-exempt

ABOUT THE NATIONAL COMMISSION FOR THE CERTIFICATION OF CRANE OPERATORS:

NCCCO was formed in 1995 as a non-profit organization with a stated mission to develop effective performance standards for safe crane operation to assist all segments of general industry and construction. NCCCO is headquartered in Fairfax, Virginia, and maintains offices in Murray, Utah and, Palm Harbor, Florida.

POSITION SUMMARY:

Under the direction of the Certification Manager, the position requires organizing and managing all NCCCO meetings and maintaining accurate records of all volunteers who serve on NCCCO Committees. The position will also provide administrative support to the Certification Team.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Organize and Manage NCCCO Meetings (12–15 per year)
    • Work with meeting sponsors/vendors for venue selection, hotel selection, transportation options, audio/visual, food and beverage, all within budget
    • Negotiate hotel/venue prices and review contracts
    • Communicate and liaison with volunteers, staff, guests, and sponsors of all meeting notices and logistics details
    • Coordinate with Marketing Team on any sponsorship recognition (e.g., signage, plaques)
    • Develop and send meeting surveys and survey reports
    • Conduct host/hotel site visits, as necessary
    • Twice a year, serve as an on-site meeting coordinator for biannual NCCCO meetings (week long)
  2. Generate Meeting Documents/Materials
    • Coordinate assembly/shipment of all meeting materials (e.g., name badges, table tents, display items)
    • Work with Certification Team to assemble meeting documents (e.g., meeting folders)
  3. Maintain Volunteer Database
    • Process Committee applications and manage communication with the applicant through approval and onboarding
    • Maintain volunteer records in the volunteer database and generate reports as needed (e.g., rosters, email distribution lists)
    • Maintain attendance records for volunteers
    • Manage Committee membership renewal process
  4. Certification Team Administrative Support
    • Scheduling Virtual Meetings
    • Maintaining documents and records
    • General Administrative Tasks
  5. Perform Other Job-Related Duties as Assigned

QUALIFICATIONS/REQUIREMENTS:

  • Associates degree preferred
  • Experience in nonprofit or association environment a plus
  • Proficiency with Microsoft Office Suite
  • Ability to meet deadlines in a fast-paced environment
  • Strong written and verbal communications skills
  • Acute attention to detail
  • Willingness and ability to travel (approximately 5%)

PHYSICAL REQUIREMENTS:

This is largely a desk-bound position that requires the ability to speak, hear, see, and lift small objects up to 20 lb. Requires the ability occasionally to travel locally, regionally, and nationally.

POSITION TYPE AND EXPECTED WORK HOURS:

This is a full-time position. Regular days and hours of work are Monday through Friday, 8:30 a.m. to 5:00 p.m. Must be able to maintain regular, reliable attendance, and on-time daily arrival.

REQUIRED: Please send to hr@nccco.org your full résumé with a cover letter/essay indicating in 100 words or more what has prompted you to apply for this position and why you believe you would be successful in it.

NCCCO is an equal opportunity employer.